Software Installation Policy

1.0 Overview

Allowing faculty, staff and students to install software on HU computing devices opens the organization up to unnecessary exposure. Conflicting file versions or DLLs which can prevent programs from running, the introduction of malware from infected installation software, unlicensed software which could be discovered in an audit and programs which can be used to hack the organization’s network are examples of the problems that can be introduced when faculty, staff and students install software on university equipment.

2.0 Purpose

To minimize the risk of loss of program functionality, the exposure of sensitive information contained within HU’s computing network, the risk of introducing malware, and the legal exposure of running unlicensed software.

3.0 Scope

This policy covers all computers, servers, laptops and other computing devices operating within HU

4.0 Policy

Faculty, staff and students may not install software on HU’s computing devices operated within the HU network. Software requests must first be approved by the requester’s manager and then forwarded to the Information Technology department or Help Desk in writing or via email. Software must be selected from an approved software list, maintained by the Information Technology department, unless no selection on the list meets the requester’s need. The Information Technology Department will obtain and track the licenses, test new software for conflict and compatibility, and perform the installation.

5.0 Enforcement

Any employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.