Haigazian University


Policies and Regulations

Haigazian University Dormitory Rules and Regulations

A dormitory induction is held at the beginning of each academic year to describe the dormitory life, rules and regulations, and facilities and services offered. During the induction day, residents meet other new residents, they are also given the opportunity to ask questions and talk to current or previous residents of the dormitory. The director of student life office and the head resident maintain an open-door policy whereby residents can report issues at any time. The role of the head resident is to resolve issues as they occur and maintains a continuous communication flow. Meetings are held during which the head resident discusses the main issues or concerns if any, makes announcements for events or regulations and assigns a student monitor for each of the 4 floors.

General Rules

1.Residents have a curfew at 12:00 a.m.
2.Loitering near the residence areas after midnight is not allowed to avoid disturbing the neighbors.
3.Students who stay for less than two nights per week for two consecutive weeks in a semester will risk losing their places starting the following semester if there is a need from non-dormitory scholarship recipients.
4.The attendance of the periodic meeting is crucial. Students cannot miss more than two meetings per semester.
5.Any resident who leaves the dormitory or get expelled during a given semester should pursue dormitory fees payment until the end of that semester.
6.Guest Policy:
To uphold the privacy and security of all residents, visitors are prohibited from accessing residents’ floors and rooms without exception. However, an allowance is made for family members to visit, subject to the following guidelines:
1.Family Member Visits: Family members are permitted to visit residents’ floors and rooms, provided that the following conditions are met:
-Prior Approval: Residents must obtain permission from the Head Resident in
advance of the visit. This ensures smooth coordination and adherence to security protocols.
-Notification: Residents are responsible for notifying the Head Resident about the intended visit of their family member, indicating the date, time, and duration of the visit.
-Identification: Family members may be required to provide identification and relevant information to the security for verification purposes.

2.Non-Family Visitors: All other visitors, who are not family members, are strictly prohibited from accessing residents’ floors and rooms. Residents are encouraged to meet their visitors on campus only.
This policy is enacted to ensure the safety, privacy, and comfort of all residents while allowing the opportunity for family members to engage with residents in a controlled
manner. By adhering to these guidelines, residents contribute to a secure and respectful living environment for everyone in the dormitory.

1.Residents who identify as male are not allowed access to the ground floor, 1st floor, and 2nd floor.

2.Residents who identify as female are not allowed access to the 3rd floor and 4th floor.

3. All residents are required to respect and adhere to these access restrictions.

Any violations of these access restrictions may result in appropriate disciplinary action as
determined by the head resident and student life office.

It’s important to ensure that these rules are communicated clearly to all residents and are implemented in a fair and respectful manner to respect individuals’ privacy and preferences. Additionally, consider local laws and regulations regarding gender-based policies to ensure compliance.

7. Quiet Hours and Courtesy Hours Policy:
All residents and guests are expected to be considerate of noise levels, 24 hours a day, seven days a week. Noise (including but not limited to voices, amplified music, televisions, musical instruments, radios) must be maintained at a level which does not disturb any other resident at all times. Residents are expected to comply with the requests of others to reduce noise levels at all times.
During the final examination period, a period of heightened academic focus, all residents are required to observe 24/7 quiet hours within the dormitory. This means that at all times, a respectful and quiet atmosphere must be maintained to support those who are
studying and preparing for their exams. Additionally, courtesy hours are always in force throughout the entire academic year. Residents are expected to be considerate of their fellow residents and keep noise levels to a minimum, especially during evening and nighttime hours.

While courtesy hours allow for normal activities, it is crucial to be mindful of noise levels to ensure a peaceful living environment for everyone. Adhering to these quiet hours and practicing courtesy at all times reflect our commitment to fostering an environment
conducive to learning, concentration, and mutual respect among residents.

Any violation of these guidelines may result in appropriate consequences to maintain the well-being of the dormitory community.

Rules Related to Facilities

-The Dormitory provides residents with convenient access to washing machines to meet their laundry needs. To ensure the efficient and continuous functioning of this service, residents are required to adhere to the following guidelines:
1.Scheduled Usage: Washing machines should be used only during the designated
schedules allocated for their use. Residents must familiarize themselves with these schedules and plan their laundry accordingly.
2.Proper Handling: Residents must exercise care and responsibility when using the washing machines. Follow the instructions provided on the machines for loading, detergents, and settings to prevent any damage or malfunction.
3.Respectful Time Management: Be considerate of fellow residents by promptly removing your laundry from the machines once the cycle is complete. This allows others to utilize the machines without unnecessary delays.

By adhering to these washing machine usage and maintenance guidelines, residents collectively contribute to the smooth operation of this essential service. Your cooperation is essential in maintaining a convenient and functional laundry facility for all dormitory residents.
-Furniture (including mattresses) may not be removed from student rooms of original assignment in the facilities without proper authorization from the Head
-Residents are requested to avoid using tack or adhesive tape that may ruin the painted and wooden surfaces. Damages to furniture or fixtures will be charged on the residents.
-The Dormitory is considered a home away from home. Residents are kindly asked to take good care of it and keep it clean. Garbage should be disposed of properly and dirty dishes should not be left unwashed. The common areas should be maintained clean and tidy at all times.

Rules Related to Security

To ensure the security of personal belongings, residents are strongly advised never to leave money and valuables unattended in unlocked rooms. It is important to note that the University cannot be held responsible for the disappearance (whether due to theft or other circumstances) of residents’ personal belongings. Additionally, the University cannot assume liability for any loss or damage to the property of guests, regardless of the cause.

For the safety and security of personal effects, we recommend the following measures:
1.Secured Storage: Money and valuables must be kept in a secure and locked container or storage. This ensures an added layer of protection for your belongings.
2.Room Security: Room doors must always be ensured that they are securely closed and locked under the following circumstances:
-When the room is unoccupied.
-When no resident of the room is present in the immediate vicinity.
-When occupants are sleeping.
3.Restricted Entry: Engaging in any irresponsible behavior, such as attempting to access the room through the building’s external edges, is strictly prohibited. Violation of this rule will result in severe disciplinary action.
4.Key Assistance: If the resident is locked out of the room, the Head Resident has access to spare keys to assist. The Head Resident has to be contacted to regain access to the room if needed.
Taking these precautions is vital to ensuring the security and well-being of all residents and their personal possessions. By following these guidelines, the residents contribute to maintaining a safe and respectful living environment within the dormitory.

Rules Related to Behavior

1.All residents are expected to maintain ordinary rules of civility and good behavior. The resident agrees to abide by the rules specified in this document, as well as standards of civility and good behavior, and all other rules and policies as mentioned in the University Catalogue at the time of occupancy.
2.Any form of violence harassment or behavior that endangers self or others is strictly forbidden.
3.Acts of vandalism and throwing any item from windows or balconies are prohibited and would result in severe disciplinary measures.
4.Alcoholic beverages are not allowed to be consumed or stored in the dormitory.
5.Under the Smoke-Free Air Act, smoking is banned on the entire Haigazian University campus including its dormitory. The use of smoking or smokeless tobacco products is prohibited in dormitory student rooms and in common areas.
6.The resident must be aware that they can use the dormitory for residence purposes only, and refrain from all other activities, including political, and business.
7.In all discussions, the resident will communicate with respect and spirit of understanding especially regarding divisive issues.
8.Decent behavior is expected at all places at the dormitory. Public display of intimate relationships should be avoided.

Rules Related to Keys

1.Rules Related to Keys Room keys in the dorms are given to students during the period of their stay. Responsibility for these keys during this period is solely with the student. All keys must be returned to the Head Resident by the student once the term of his/her stay has ended.
2.Loss or failure to return keys upon checkout involves a fine to the student of 2$ (USD). Duplication of dorm keys must be authorized by the student life Office.
3.Unauthorized duplication of any university key is strictly forbidden and will result in disciplinary action at the discretion of the University.

I hereby acknowledge my understanding of all the aforementioned rules and commit to their strict adherence. I willingly accept full responsibility for any consequences arising from my failure to comply with these rules.

 RESIDENT FULL NAME:                                                             

SIGNATURE:                                                                                     DATE: